VIZCAYA OF BRADENTON CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS
MEETING NOTICE

To All Members:

A Board of Directors Meeting of the VIZCAYA OF BRADENTON CONDOMINIUM  ASSOCIATION, INC.  will be held at the following DATE, TIME, and LOCATION:

January 27, 2022, at 3:00 PM (EST)

    6101 34th Street West, Bradenton, Fl 34210

The purpose of the Board Meeting is to conduct business as permitted by Florida Statutes and the governing documents of the Association.  An identification of agenda items is as follows:

1.       Call to order by the President

2.       Proof of Notice of the Meeting

3.       Determination of a Quorum

4.       Dispense in the Reading and Disposal of Unapproved Past Meeting Minutes (BOD Mtg December 9, 2021 & BOD Mtg December 16, 2021)

5.       Presidents Reports

6.       Treasurer’s Report

7.       Management Report

8.       Committee Reports

a.        Finance Committee

b.       Landscaping Committee

c.        Documents & Rules Committee

d.       Social Committee

9.       Unfinished Business

a.        Motion/Vote to Approve Guidelines for Paver Pads at Lanai and Privacy Garden Entrances

b.       Motion/Vote to Approve the Formation of a Maintenance Committee

10.    New Business

a.        Motion/Vote to Adopt Documents & Rules Committee Proposals for the follow:

1.       Rule Book Administrative changes in light of requests for Rule Book additions and typo errors in current Rules Book

2.       Placing BOD-adopted Rules on Hurricane Protection Devices and Removal of Interior Sliders into Rule Book Safety section as Rules VII A & B

3.       New Rule V C. b revision imposing owner charges for Association Privacy Garden Tree Trimming per BOD charge

4.       Revision to Vizcaya’s Feb 2020 Committee Policy to collect all committee procedures in one place for appending to new Committee Resolutions

5.       A General Resolution Format from the Documents Committee for other committee’s use to revise their current Committee Resolutions per BOD Charge

6.       The revised Document and Rules Committee Resolution specifying committee authority and responsibilities

7.       Revision to the Board’s Liaison Policy of Dec. 9, 2021, to advance the President’s goal of having Board members more conversant with committee work.

8.       Including the ARC Renovation Checklist in prospective resident’s interview packets for signature & retention in the office’s files if they become residents.

b.       Discussion/Motion to Adopt Finance Committee’s Recommendations of Additional Financial Controls for the following:

1.       Board Motions/Approvals should cite if funds were Budgeted or Unbudgeted

2.       Board Motions/Approvals should cite if funds will come from Operations or Reserves

3.       Treasurers Report should cite if Reserve Spending is over/under Budget (Monthly and YTD)

4.       CAM should be encouraged to negotiate (down) prices with Vendors to benefit Vizcaya

c.        Motion/Vote to Reimburse Owner of Unit 3A for Electrical Repairs due to Roof leak & Discuss Owner’s request for additional Electrical repairs to bring repair up to code

d.       Motion/Vote to approve Proposal from Crest Engineering to prepare pool equipment modifications plan

e.        Motion/Vote to Approve Proposal from Owen’s Electric to repair meter & main riser on building #8

f.         Motion /Vote to Approve Donation of Fox Tail Palm

g.       Motion/Vote to Approve Submitted ARC Application for 2C, 4C, 8E, 14A & 29D

h.       Motion/Vote for Crown Roofing Proposal for the Clubhouse Front Portico Roof Repairs

i.         Motion/Vote for Crown Roofing Proposal for 26H Tile Roof Repairs

j.         Motion/Vote for Crown Roofing Proposal for Replacement of the Flat Roof on 26GH

k.       Discussion/Vote on Options provided for the repairs on Building 24’s roof (DG)

l.         Discussion/Vote on Options provided for the repairs on Building 22’s roof (DG)

m.      Discussion/Vote on Options provided for the repairs on Building 28’s roof (DG)

11.    Adjournment

Topic: VIZCAYA OF BRADENTON CONDOMINIUM ASSOCIATION, INC. Board of Directors’ Meeting

Time: January 27, 2022, at 03:00 PM Eastern Time (US and Canada)             

Join Zoom Meeting Instructions

To Join by Computer

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Meeting ID: 863 7195 6554

Passcode: 633578

To Phone In

Dial 1-929-205-6099   Then follow the prompts

Meeting ID: 863 7195 6554#

Passcode: 633578#

Posted: January 25, 2022                                              BY ORDER OF THE BOARD OF DIRECTORS